4 Ways to Enhance Communication Within Your Building

Effective and transparent communication is an essential component in any successful relationship, and when it comes to property management, it’s no different. Having an easy way to communicate with residents ensures you are keeping them engaged and increasing the likelihood that they will renew their tenancy.

With this in mind, here’s four ways to enhance communication within your building.

1) Clubs and Forums

One of the easiest ways to ensure resident satisfaction and reduce resident turnover in your development is to provide opportunities for residents to engage by connecting them to their neighbours. Unlike traditional social media, Spike Living can only be accessed by residents, ensuring that they are talking with genuine residents in their building, without being at risk from scammers and strangers. 

Research by Apartment Life found that the more friends a resident has within their building, the more likely they are to renew their tenancy. Without any friends living in their community, residents only have a 29% chance of renewing. That number jumps to 38% if they have 1-3 friends, and if they have 7 or more friends, there’s a 47% likelihood that they’ll renew.

The Clubs feature in Spike Living gives residents the opportunity to meet others within their building who share similar interests. From book clubs, to gaming clubs or even cultural clubs, residents can find a sense of belonging – often leading to longer tenancies. Through Forums, residents are able to engage in community discussions, share recommendations and further promote a sense of community within the building.

 2) Events

A great way to encourage in-person communication in buildings is through organising events. Spike Living enables both staff and residents to organise their own events to encourage gatherings and social interaction between each other.

From icebreakers for university students to Christmas parties, organising events can bring residents together and further boost resident engagement, helping residents to feel truly part of the community.

Spike Living also allows events to be ticketed and chargeable, allowing staff to easily understand what events are getting the most engagement, and how many residents to expect, as well as providing an opportunity to raise additional revenue.

3) Staff Communication

According to NMHC and Kinglsey’s 2020 Apartment Resident Preferences Report, 31% of residents who do not choose to renew their tenancy are seeking better apartment management. 

Communication with residents can be enhanced through a variety of features within the Spike Living portal. From push notifications informing residents about important maintenance and safety announcements to enabling residents to directly message the concierge or reception staff, encouraging faster responses.

By offering residents a mobile portal, you are providing them with a central place to communicate with you. Rather than being constantly bombarded with phone calls or emails,  you can simply review and respond to all queries that have come through via the portal.

4) Maintenance Communication

Having an easy way to report issues was seen as a key contributor to resident satisfaction, as referenced in almost 1 in every 5 reviews according to HomeViews 2021 Build to Rent report.

One of the most time-consuming parts of a property manager’s job is the handling of maintenance issues, with minor issues turning into major ones if they aren’t dealt with quickly and efficiently. Without an easy and simple way for residents to report maintenance issues, they can often go unreported.

Resident portals like Spike Living speed up the communication in these instances and allow residents to quickly provide your maintenance staff with a clear picture of the task ahead, with residents even able to attach photos of the issue so maintenance staff can diagnose the fault ahead of time, increasing the likelihood of fixing the issue in their first visit.


As competition within the rental sector increases, communication and customer service will play an ever-important role. Developments that do not offer an easy way for residents to easily communicate with staff and each other run the risk of falling behind. Spike Living makes communication within developments much easier and more efficient than ever, ultimately improving resident satisfaction and reducing turnover.

Want to learn how our award-winning Spike Living resident engagement portal can enhance communication and resident satisfaction in your property? Request a one-to-one demo below!

Related stories